End of the Year Assessment Organization

End of the year.  Summer dreams of sleeping in, staying up late reading, lounging on the beach.  Ahhhh.  But first, end of the year assessments.  I just finished mine Friday (about five minutes before they were due.)  End of the year assessments don't frighten me as much as they once did.  More of an elevated cranky stress level than the previous hair pulling, screaming at the top of my lungs.

You know the worst part of end of the year assessments?  No, not hearing 44 kids read the same passage. It's all the forms you need.  And don't have.  And can't find.  And forgot to make copies of.  And where are those DRA books?  That to me was always the worst.  Then I'd get started late, be rushed, frustrated.  All lovely feelings to throw into the end of the year mix.

But Now!  I have my box.  A lovely, simple, white Ikea magazine box.  This beauty has everything I need.  Take a look:


I didn't say this organization was rocket science.  But it is efficient.
I have a folder for our fluency screener and another folder for our quick phonics screener.  Each folder has a million copies of the recording sheet and a several of the student sheet.  Behind those folders, are folders for each DRA level that I might possibly need. The last folder holds originals of everything. You ever notice that if you put the original in with the copies you use, you inevitably use the original? Not in this classroom.

This last picture shows how I make sure I get all the tests in that I need. In our district, all fourth graders take the fluency assessment. ESL kiddos and at risk kids are also assesses using the DRA and a quick phonics screener. I make one sticky note for each of my sections to keep track of what I still need to do. (I made fake sticky notes for my students' privacy.)  Again, not rocket science, but it has made my reading assessments much less stressful to manage.  Next year I'm moving down to third grade.  I'll use this sticky note organization for wrapping up my testing.  I'll make a list for all the kids I missed (absences, crazy long restroom breaks, tutoring, etc.)

Hope this helps!